Friday 15 September 2023

Issues and challenges in Educational Administration at Secondary and Senior Secondary Education.

 

Issues and challenges in Educational Administration at Secondary and Senior Secondary Education.

The education system, schools, and students have been drastically changed over the last decade due to many factors. Issues and challenges 21st-century school administrators are dealing with are much more complex than making up parents’ minds to send their child to school – the biggest challenge school administrators had to face back then.

1, Enrollment: Student enrollment is the process of arranging to attend schools. Administrator faces the many challenges to take admission for maintaining the quality of education in any institutions.

2. Recruitment of academic staff: Recruiting capable and qualified teachers to teach to a whole population of students is also another highlighted issue faced by the school administrators. Unlike in the past, the new technology helps to track down the most competent teachers out of a whole pool of applications, but still, the competition in the field of education makes it difficult to have a healthy recruiting process.

3.Lack of attendance: Attendance of students is drastically dropping due to many reasons. Some of these reasons are mostly unreachable by the school administrators, so even if the school administrators have a solution, they are helpless as it is out of their control. Today, the struggle has become much more than maintaining good attendance.

4. The discipline of the students: The modern-day students are raised in a completely different from the world administrators grew up in. So, it’s important that administrators try to understand where modern students are coming from in each situation.

5.  Lack of supervision: It has been found that there is a poor concept of supervision in our schools. In our country the process of supervision is characterised with the notion of inspection. Supervisors create fear during the process of supervision in the minds of teachers. This trend has created mistrust and reluctance among the teachers. The supervisors instead of providing constructive feedback, dictate to the teachers and hence no improvement takes place.

6. Lack of coordination: The problem of coordination has emerged due to weak communication between the policy makers, staff, parents and the community. The state of poor coordination in the system has promoted misunderstanding among the stakeholders. Teachers remain at the receiving end in all areas, be it making of the curriculum or any other policy. The teachers participate only in the implementation not in the development part. There is even lack of coordination between teachers and principals which has snubbed any discussion on mutual problems faced by the teachers in schools.

7. Lack of physical and learning resources: Due to lack of teaching and learning aids in schools, teachers face many problems during teaching process. Some schools even do not have basic aids such as boards and books. Some schools do not have classrooms and library. There are no playgrounds for the physical development of students. This situation has created more problems for teachers as they cannot provide the students wider opportunities for learning and development. In these conditions teachers fail to create meaningful learning environment in schools.

8.Lack of commuter skilled teachers: Technology plays a huge roll in all the latest trends in modern society and the field of education is no exception. But technology is not many school administrators’ strong suit and this has made it a real challenge for them to identify what and when they should adopt technology to improve performance. So, lack of experienced and computer skilled teachers in the institution creates a lot of problem to maintain online status and records of students.

9. Lack of financial support: The establishment of new secondary schools is essential for meeting the educational needs of the increasing student population. While India has pursued the drive towards universal elementary education. The government is providing less financing support compare to needs of the institution for the secondary education.

10.Lack of communication: Confusion results when administrators do not have regular and open lines of communication with their teaching staff or with their superiors. Because of overwhelming responsibilities, principals tend to become less accessible, which leads to less face-to-face interaction, which is important for the teachers and students. Instead, issues usually are addressed in general meetings because of time constraints. Faculty tend to perceive that they are being preached at, instead of involved with meaningful discourse. This method if not effective with students in the classroom; administrators cannot expect that it will work with their staff.

11.Partiality: A major problem can occur in schools when certain teachers, parents or community leaders are shown favoritism based on their degree of influence or relationships with administrators. Many times, this bias is not intentional; it is easier to placate rather than spend a lot of time in a battle of the wills with someone who is known to be vocal about his discontent or who threatens to call district and state education leaders. An effective administrator will make decisions based upon what is deemed to be best for the student and will stand firm in her position as advocate for children.

12. Politics: In schools that have elected leaders and school boards, competition and fierce ambition can cause a problem when these concerns override the main purpose of education. Principals who prefer one candidate over another may try to persuade teachers to be like-minded. Some candidates may use low test scores and high dropout rates as weapons to force current leaders out of their positions, thereby casting the district into a negative light. If communities do not see their educational leaders as people of integrity, the motivation to participate in school improvement projects is diminished, thereby negatively affecting the future of their children's education.

 

Centralization and Decentralization in Educational Administration

 

 

Centralization and Decentralization in Educational Administration

Centralization: Centralization develops uniformity of management since the phase of planning, management, evaluation, and development of model of school and learning.

Centralization administrators: follows by France, Germany, Japan, Russia, Sweden, Singapore, etc.

Advantage:

Ø Proper coordination

Ø Decision-makings at higher levels

Ø Uniform (planning, management, evaluation, and development) 

Disadvantage:

Ø    Lack of creativity

Ø      Less opportunity to develop

Ø     Effect the Personal growth to solve the problem solving

Ø     Lack of opportunity to improve the efficiency of management


Decentralization:

Decentralization has been referred to the extent to which authority has been passed down to the individual schools at the bottom levels. Authority Within this concept, the top provides local administrators with greater autonomy which gives scope for creativity, resourcefulness, and personal enhancement particularly in the area of problem solving (Brennen, 2002).

Decentralization administrators follows by USA, Switzerland, China, etc

Advantage:

Ø Scope for creativity

Ø Resourcefulness

Ø Personal enhancement particularly in the area of problem solving

Ø Improving the efficiency of management

Disadvantage:

Ø Local royalty to regional identities than the national identity

Ø Increase corruption in education

Conclusion:

Centralization and decentralization concepts in education system have their own strengths and limitations. It is the choice of a community or a nation to choose to adopt the system.

Centralization and Decentralization administrators both follows by UK, Bharat, etc.

 

 

 

 

 

 

Process of Educational Administration: Purpose, Planning, Organizing operating direction, Co- ordination, Control and Evaluation.

 

Process of Educational Administration: Purpose, Planning, Organizing operating direction, Co- ordination, Control and Evaluation.

Purpose: One primary objective of educational administration is educating students. This objective entails providing qualitative improvement to education to help students become successful in their life. It primarily means providing qualified teachers at an affordable cost.

Planning: Planning is deciding in advance what to do, how to do it, when to do it, and who should do it. This bridges the gap from where the organization is to where it wants to be. The planning function involves establishing goals and arranging them in logical order.

1.    Managerial function: Planning is a first and foremost managerial function provides the base for other functions of the management, i.e. organising, staffing, directing and controlling, as they are performed within the periphery of the plans made.

2.    Goal oriented: It focuses on defining the goals of the organisation, identifying alternative courses of action and deciding the appropriate action plan, which is to be undertaken for reaching the goals.

3.    Pervasive: It is pervasive in the sense that it is present in all the segments and is required at all the levels of the organisation. Although the scope of planning varies at different levels and departments.

4.    Continuous Process: Plans are made for a specific term, say for a month, quarter, year and so on. Once that period is over, new plans are drawn, considering the organisation’s present and future requirements and conditions. Therefore, it is an ongoing process, as the plans are framed, executed and followed by another plan.

5.    Intellectual Process: It is a mental exercise at it involves the application of mind, to think, forecast, imagine intelligently and innovate etc.

6.    Futuristic: In the process of planning, we take a sneak peek of the future. It encompasses looking into the future, to analyse and predict it so that the organisation can face future challenges effectively.

7.    Decision making: Decisions are made regarding the choice of alternative courses of action that can be undertaken to reach the goal. The alternative chosen should be best among all, with the least number of the negative and highest number of positive outcomes.

Organizing: Organizing is a process of structuring the essential relationships among the people, tasks, and other activities.

1.    Determining Targets

The first stage of organizing process should be to determine the targets to be fulfilled. Both financial, as well as social targets, should be determined accordingly in a scheduled manner and then managing them according to their priority and categorize them as primary, secondary, long-term and short-term targets.

2. Determining Actions

The second step is to find out and make a list of required actions to achieve the desired targets of the organization such as to send invitation, Email, etc. All such actions have to be arranged and classified into units.

3. Coordination of Actions

After determining actions, it is necessary to coordinate actions, i.e., organizing jobs into uniform work units, departments, and segments, and all such functions come under departmentalization.

4. Distribution of Duties and Responsibilities

The next step after coordination of actions should be a distribution of duties and responsibilities to the distinctive individual based on their ability and aptitude. The duties and responsibilities must be explicitly delegated to each individual to avoid the duplication of the work, as the best-suited individual will give his best to his specific delegated work.

5. Assignment of Authority

To perform the delegated work, an individual along with responsibilities also needs authority or power to make decisions regarding his work so that he/ she can perform his/her task productively. As one cannot perform their work without necessary powers and authority and such authorities are given according to their work and level.

6. Formation of Organization Charts and Manuals

After delegating the work and authority to the employees, organization charts and manuals are prepared on the basis of the power, authority and responsibility. Manuals are prepared based on the organization charts stating the instructions for performing daily actions.

7. Organizing Actions

Synchronizing all the actions and attempts of all the employees is necessary to establish the effectiveness of the specialized functions. The Interrelation between tasks and employees must be pre-defined so that everyone knows that, to whom they are answerable and from whom they have to take orders.

Coordination: Coordination is the function of management which ensures that different departments and groups work in synchronize. Therefore, there is unity of action among the employees, groups, and. departments. It also brings harmony in carrying out the different tasks and activities to achieve. the organization's objectives efficiently.

Control: Control management is a process as it helps our work to check errors and put the right corrections in place and keeps our project management on track. With control management in place, our institute increases its chances of achieving its goals.

Evaluation:

The process of judging or calculating the quality, importance, amount, or value of something: Evaluation of this new treatment cannot take place until all the data has been collected.

 

Administrative Machinery: National, State, District, Block and Institutional Level.

 

Administrative Machinery: National, State, District, Block and Institutional Level.

India has adopted a federal form where there is a clear demarcation of subjects and powers between the central government, i.e. government of the union and the state governments. It is a federation but with a distinction. Though, federations have two-tier governing arrangement, but India has created a third structure of governance. Since 1992 when the country enacted the 73rd and 74th amendments of the Constitution. Since then, local government in India – both rural and urban – has been included in the constitution. It is a bold measure of empowerment of local government.

There is no mention of the machinery of the government or the term like the Secretariat in the Constitution. There is simply a provision which empowers the President of India to make rules for the transaction of business.

Administrative Machinery at the Central Level:

Central secretariat may be defined as a common name for all the ministries and departments of the central government. The political head of the ministry is the minister and administrative head is the Secretary.

The main function of the secretariat is to advise the minister concerned in matters of policy and administration. Each minister is aided by the secretariat staff.

Organization of the Cabinet Secretariat:

The Cabinet Secretariat was created in 1947, another administrative machinery of the centre is Cabinet Secretariat, it can be understood in terms of organisation and function. It is headed politically, by the Prime Minister and administratively, by the Cabinet Secretary. Today, the Cabinet Secretariat has three wings – Civil Wing, Military Wing and Intelligence Wing. In 1988, the Directorate of Public Grievances was set up as its organ.

The function of the Cabinet Secretariat is to provide secretarial assistance to the cabinet and its various committees and make preparations them for the meetings of the cabinet, providing information and material necessary for its deliberations; it keeps a record of the discussions and decision of the cabinet

The next important role of the cabinet secretariat is that of functioning as the prime coordinating agency in the government of India. Several cases are brought before the cabinet secretariat involving the President, the Prime Minister, various ministries and the Parliament, on which it provides aid, advice and assistance.

Cabinet Secretary:

Cabinet Secretary as stated earlier, is the administrative head of the cabinet Secretariat. The office of Cabinet Secretary was created in 1950. The Cabinet Secretary functions under the leadership of the Prime Minister who is its minister in charge at the political level. He is drawn from the Senior most officers of the Indian Administrative Services. It is expected that he should be a man of rich administrative experience.

Although the chief function of the Cabinet Secretary is to provide assistance to the council of ministers, in fact, he deals primarily with cabinet affairs.

One important function of the Cabinet Secretary is to preside over the meetings of the Committee of Secretaries on administration which is set up to resolve inter-ministerial disputes. He also presides over the Chief Secretaries conferences.

The secretariat’s primary responsibility is to assist and advise the ministers in respect to the following matters:

Ø Making and modifying policies

Ø  Forming legislation rules and regulations

Ø Budgeting and control of expenditure

Ø Coordination and integration of policies and programmes, contact with state governments.

Ø Assisting the minister in discharge of his parliamentary responsibilities.

Main Functions of Cabinet Secretariat:

Ø Addresses and messages of the President to the Parliament.

Ø Cases involving negotiation with foreign countries on treaties and agreements etc.

Ø Cases involving financial implications.

Ø Cases which a minister puts to the cabinet for decision and directions. Cases of disagreements among ministries.

Ø Cases which the President or the Prime Minister may require to be put before the cabinet

Ø Proposals to appoint public committees of enquiry and consideration of reports of such enquiries.

 Prime Minister’s Office (PMO):

PMO is headed politically by the Prime Minister and administratively by the principal secretary. It deals with all governmental files and preparing, keeping the all records in the office.

 

 

 

The PMO performs several other functions such as:

Ø Maintaining liaison with central ministries and the state governments.

Ø It helps the PM in discharging his responsibilities as chairman of the Planning Commission and the National Development Council.

Ø It acts as the public relations agency of the PM and is considered as the ‘think-tank’ of the PM.

Ø It also deals with all such subjects which are not allotted to any ministry or department.

Think-tank - Group of experts studying and solving problems.

State Secretariat:  

It is the nerve center of state administration. It consists of several ministries and departments of state government. The Ministries, departments are headed politically by the ministers and administratively by the secretaries. The chief secretary is the head of the entire state secretariat, while, a secretary is head of one or two departments. He is usually a senior IAS officer. Here, it should be noted that the secretary is a secretary to the state government as a whole and not to the individual minister concern.

Organisation The number of secretariat departments vary from state to state. It ranges from 15 to 35 departments. There are certain departments which are found common to all the states. These are mainly General Administration, Home, Finance, Jail, Forest, Agriculture, Labour and Employment, Panchayati Raj, Public Works, Education, Planning, Social Welfare, Housing, Transport, Irrigation and Power, Law, local government, Health, Excise and Taxation, Industries, Publicity and Information unclear etc.

The State Secretariat performs mainly the following functions:

1.    To assist the Minister in the fulfilment of his task.

2.    To formulate the policies and programmes of the state government.

3.    To coordinate with state government/ Ministers to implement the program.

4.    To prepare the state budget.

5.     To frame legislation, rules and regulations.

6.     To review the results of the execution of the policy.

7.     To maintain contacts with Central and other State governments.

8.    To receive the complaints, representations and appeals from the people and solve them.

District Administration:

According to S.S. Khera, “District administration is the total functioning of government”. It continues to be the hub of Indian administration.

The government at the centre and the state level cannot implement its policies directly from the headquarters. Therefore, the state is divided into territorial divisions and districts. The actual work of the government is carried out at the district level. People tend to judge the performance of the government by the way the programmes are actually administered in the district. The people come into direct contact with the administration at the district level more than the state or central level.

The functions of the Head of the Directorate are:

1. To provide technical advice to the Ministers.

2. To prepare the budget of the department.

3. To inspect implementation of work by the departmental district staff.

4. To render/ provide advice to the State Public Service Commission regarding promotions and disciplinary actions.

 5. To organize in service training programmes for departmental officers.

District Development Officer.

He is made responsible for both regulatory and development administration. His role in rural development has also to be viewed in terms of his position in and relationship with the Zilla Parishads. This role has been changing and a balance has been resorted between the autonomy of the Zilla Parishad and the powers of the collector. Again the 73rd and 74th amendments and the enactments on Panchayati Raj by various states in 1993 and early 1994 have changed the role and the responsibilities of the collector with regard to developmental activities

Administration Below District Level:

 For administrative purposes the district is divided into subdivisions, Tehsils, Parganas or Circle and the village is at the lowest level. The sub division is headed by SDO – SDM/ Assistant Collector. He performs revenue as well as law and order functions in his sub divisions. He is a link between the district collector and the tehsildar in revenue matters and DM and the Station Police Officers in law-and-order matters. Tehsil is the basic unit for purposes of general administration, treasury, land revenue, land records, etc. Tehsil comprises of about 100 villages.

Block Development Officer (B.D.O.)

In 1952, Community development programmes started. A tehsil was divided into many blocks for administrative purposes. These blocks were in direct contact with the Villagers and could get the development programmes implemented quickly & effectively. B.D.O. is the main coordinator who implements the development programmes at the block level. He is a government servant selected by the State Public Service Commission. He functions as an agent of the state government under the supervision of the Tehsildar, He is closely related to the Panchayati Raj system. He acts as the secretary of the block level Panchayat Samiti.

Functions:

1. To convene the meetings of the block Samiti, to prepare its agenda and keep its records.

2. To prepare the budget at the block level.

3. To prepare programme for the development work and to assist in its implementation.

4. He supervises the work of the different agencies like Agriculture, Fisheries, Cattle stock etc.

 Administration in Institutional Level:

Universality Level:

Vice-Chancellor, Pro-Vice-Chancellor/Rector, Deans, Registrar, Finance Officer, Head of Department. etc.

College Level: Director, Principal, Head of Department, Coordinators, etc.

School Level:  Director, Principal, Headmasters/ Headmistress, Coordinators etc.

The main functions of a Vice-Chancellor are the following:

Ø The Vice-Chancellor is ex-officio the Chairman of the Executive Council (Syndicate or Board of Management) and the Academic Council as well as the Finance Committee and other statutory bodies like the Planning Board and Selection Committees.

Ø As the Chief Executive, he/she is responsible for ensuring that the university functions in accordance with the provisions of the Acts, statutes, ordinances and regulations.

Ø He/she is responsible for ensuring discipline among teachers, staff and students;

Ø In an emergency, he/she can exercise any power of any authority and report the matter to the authority concerned for ratification of the action/decision.

Ø He/she can delegate his/her powers to other officers.

 

Importance of Curriculum Planning.

 

Importance of Curriculum Planning:

Curriculum planning is important because it helps make sure daily teaching has a larger purpose. It provides a guide by supplying learning outcomes along with activities designed to help achieve those outcomes. It serves as a framework of reference for the classroom teacher and ensures the teacher delivers the appropriate content effectively to the students. The curriculum plan helps ensure daily teaching has a larger purpose by breaking down a broad concept into smaller, more manageable steps. At the end of a unit, the previous material that has been learned fits together to help students realize the bigger goal or purpose. Curriculum planning ensures a structured method of delivering content and that students will be taught in a manner that aligns with the goals of the school mission. Students can acquire the knowledge very systematic way and we may achieve the goal of teaching learning process.



}  A shared vision.

}  Shared understandings and a common language in the school community.

}  Optimum coverage of all domains across your levels.

}  The full range of learning needs of students are addressed.

}  Students are given opportunities to develop deep understanding.

}  Cohesiveness in teaching and learning and assessment practices.

}  Elimination of repetition of learning activities without depth or breadth across levels.

}  Improved students learning outcomes.